Changes During the Year
This is one of the most exciting times of your life, and there’s so much to think about. Whether you’re planning a pregnancy, just had a baby or you’re getting ready to adopt, you have many resources through Allegion to help you prepare for the new child moments, big and small. You have 31 days to make changes to your benefits. To update your benefits, log in to Workday.
Before Pregnancy
Understand how your medical plan covers services
If you are planning to have a baby, now is also a good time to review how your medical plan covers maternity-related visits and services.
Get support
Preparing for a new family member is exciting and sometimes overwhelming! This can be a stressful time so use the resources available to you. Use the Employee Assistance Program to get helpful information or talk with a counselor about concerns, questions or challenges you’re facing.
During Pregnancy
Contact your medical plan carrier about their programs and rewards
Most medical plan carriers provide free support and resources before, during and after your pregnancy. Be sure to contact your medical plan carrier early into your pregnancy so you can take advantage of what’s available to you.
Plan your time off
For birthing mothers, maternity leave offers you a block of time off while replacing a percentage of your income. It applies to pregnancy and childbirth, along with baby bonding, and has two parts: Short-term disability (STD) is the period you’re considered disabled as you give birth and your body heals (typically six to eight weeks). New parents may also be eligible to take time off to care through the Family Medical Leave Act (FMLA). You may also be eligible to take up to six weeks off under Allegion’s Parental Leave policy.
After Delivery
Make sure your new child is covered
If you want to add your new child to your benefits, you have 31 days from the birth of your child. If you miss the deadline, you must wait until the next Annual Enrollment period to enroll your child in benefits.
Update beneficiary designations
- You may want to update your beneficiaries for the following benefits:
Resources & Support
Save on childcare expenses
Pay for dependent care expenses, such as day care centers and home-based child care using a Dependent Care Flexible Spending Account (FSA). You can contribute up to $3,750 (or $7,500 if you’re married) pre-tax for expenses you expect to pay during the year. You have 31 days from your child’s birth or adoption to enroll in the Dependent Care FSA.
Save on health care expenses
Babies are expensive so make every dollar count. Pay for eligible health care expenses with tax-free money by participating in one of the tax-advantaged accounts:
- Health Savings Account (HSA): If you are enrolled in Allegion’s HSP or HSP HPN medical plans
- Traditional Health Care Flexible Spending Account (FSA): If you are enrolled in Allegion’s PPO or PPO HPN medical plans or are not enrolled in a medical plan
You have 31 days from your child’s birth or adoption to enroll in the Traditional Health Care FSA. You can start, stop, or change your contribution to the Health Savings Account (HSA) at any time.
Get personalized support
When you have parenting questions or need help adjusting to your changing family, the Employee Assistance Program can help.
This is one of the most exciting times of your life, and there’s so much to think about. Whether you’re planning a pregnancy, just had a baby or you’re getting ready to adopt, you have many resources through Allegion to help you prepare for the new child moments, big and small. You have 31 days to make changes to your benefits. To update your benefits, log in to Workday.
Before Adoption
Congratulations!
You’ve made a decision to expand your family and you’re waiting for your child to arrive.
Get support
Preparing for a new family member is exciting and sometimes overwhelming! This can be a stressful time so use the resources available to you. Use the Employee Assistance Program to get helpful information or talk with a counselor about concerns, questions or challenges you’re facing.
Plan your time off
As a new parent, you may be eligible to take time off to care for your new child through the Family Medical Leave Act (FMLA). You may also be eligible to take up to six weeks off under Allegion’s Parental Leave policy. You can also take paid time off.
After Adoption
Make sure your new child is covered
If you want to add your new child to your benefits, you have 31 days from the day you finalize adoption. If you miss the deadline, you must wait until the next Annual Enrollment period to enroll your child in benefits.
Take advantage of the Adoption Assistance Program
If you are eligible, the Company will reimburse you for a portion of the eligible expenses directly related to the adoption of a child under the age of 18 years old through the Adoption Assistance program.
For more information regarding Adoption Assistance provided by Allegion, including what constitutes as ineligible adoption or non-qualified expenses, view the US Adoption Reimbursement Policy.
Update beneficiary designations
You may want to update your beneficiaries for the following benefits:
Resources & Support
Save on childcare expenses
Pay for dependent care expenses, such as day care centers and home-based child care using a Dependent Care Flexible Spending Account (FSA). You can contribute up to $3,750 (or $7,500 if you’re married) pre-tax for expenses you expect to pay during the year. You have 31 days from your child’s birth or adoption to enroll in the Dependent Care FSA.
Save on health care expenses
Babies are expensive so make every dollar count. Pay for eligible health care expenses with tax-free money by participating in one of the tax-advantaged accounts:
- Health Savings Account (HSA): If you are enrolled in Allegion’s HSP or HSP HPN medical plans
- Traditional Health Care Flexible Spending Account (FSA): If you are enrolled in Allegion’s PPO or PPO HPN medical plans or are not enrolled in a medical plan
You have 31 days from your child’s birth or adoption to enroll in the Traditional Health Care FSA. You can start, stop, or change your contribution to the Health Savings Account (HSA) at any time.
Get personalized support
When you have parenting questions or need help adjusting to your changing family, the Employee Assistance Program can help.
Congratulations! If you’re about to get married or just tied the knot, it’s important to know what that means for your benefits. You have 31 days to make changes to your benefits after you get married.
Benefit Changes
You may make benefit changes within 31 days of your marriage. You may want to:
- Add your spouse or eligible children to your medical, dental or vision coverage; or, drop coverage if you’ll be added to your spouse’s benefits.
- Enroll in life insurance or increase your coverage, or enroll your spouse (and your spouse’s dependent children) in supplemental life insurance.
- Consider your Flexible Spending Account contributions — do you need to start, change or stop your contributions?
If you do not make changes within 31 days, you must wait until the next benefits Annual Enrollment period.
Update Personal Information
You may need to update some personal information (if you change your name or move, for example). You can make these updates at any time:
- Address change
- Payroll tax exemptions (W-4)
- Direct deposit
- Emergency contact
Change Your Name
If your name changes, you should apply for a new Social Security card in your new name with the Social Security Administration.
Then, submit a copy of your new card to Human Resources.
Update Your Beneficiaries
- You may want to update your beneficiaries for the following benefits:
- Life and Accident Insurance: Log in to Workday, click on the Benefits worklet, and then under “Change”, select “Beneficiaries” and follow the prompts.
- 401(k) Plan
401(k) Plan
You may want to change your 401(k) contributions or beneficiary designations.
You can make these changes any time online. Update 401(k).
If you’re in the process of getting divorced or yours has just been finalized, you may have some changes to make to your benefits. You have 31 days to make changes to your benefits after your divorce is final.
Benefit Changes
You have 31 days from the date your divorce is final to make changes to your benefits:
- Drop your former spouse or other dependents from your medical, dental or vision coverage; or, elect coverage for yourself if you were covered by your former spouse’s benefits
- Change your life insurance coverage
- Cancel your former spouse’s supplemental life insurance coverage
- Consider your Flexible Spending Account contributions — do you need to start, change or stop your contributions?
If you do not make changes within 31 days, you must wait until the next benefits Annual Enrollment period.
Get Support
You can talk to a professional counselor anytime through the Employee Assistance Program.
The service is free to you, and counselors can help with a variety of questions including:
- Legal and financial issues
- Parenting and family issues
- Health and well-being
- Stress, depression, and more.
Update Personal Information
You may need to update some personal information (if you change your name or move, for example). You can make these updates at any time:
- Address change
- Payroll tax exemptions (W-4)
- Direct deposit
- Emergency contact
Change Your Name
If your name changes, you should apply for a new Social Security card in your new name with the Social Security Administration.
Then, submit a copy of your new card to Human Resources.
Update Your Beneficiaries
You may want to change your beneficiaries for the following benefits:
401(k) Plan
You may want to change your 401(k) contributions or beneficiary designations. You can make these changes any time online. Update 401(k).
You may make changes to certain benefits if you, your spouse and/or your child(ren) gains or loses benefits coverage. You have 31 days from one of the events below to change your benefits.
Gain of other health care coverage
- Gain Medicaid eligibility
- You gain eligibility for other coverage
- Your spouse or other dependent gains eligibility for other coverage
Loss of other health care coverage
- Lose Medicaid eligibility
- You lose eligibility for other coverage
- Your spouse or other dependent loses eligibility for other coverage
Losing a loved one can be overwhelming. Your best source of comfort can be through friends and family. Professional grief counseling can also be effective to help you cope with your loss. The information below provides some more details about where to go for help, as well as practical actions you may want to take.
Grief and Loss Support
You can call the Employee Assistance Program to talk with a trained counselor to discuss your grief and how to cope with a loss. Counselors are available 24/7, and you and your family members can contact them for any support needed.
Impact to Benefits
You may make benefit changes within 31 days of the date of death. If you do not make changes within 31 days, you must wait until the next benefits Annual Enrollment period. Make Changes.
Life and AD&D Insurance Claims
Contact the Benefits Team, who will start the process of filing a life insurance or accidental death and dismemberment (AD&D) claim. You may also want to update your beneficiary designations.
401(k) Plan
You may want to change your 401(k) contributions or beneficiary designations. You can make these changes any time online. Update 401(k).
Tax Savings Account (HSA/FSA)
If you are enrolled in a Health Savings Account (HSA) or a Health Care or Dependent Care Flexible Spending Account (FSA), you may want to change your contributions. Wex Health can be contacted at the number on your Wex debit card: 1-866-451-3399. More HSA/FSA information is available at wexinc.com.